Payroll
(Nevada County only)
The Public Authority handles payroll processing for IHSS Providers working in Nevada County.
Timesheets are processed Monday through Friday, from 8:30 am to 5:00 pm (excluding holidays). Timesheets submitted after 4:00 pm may not be processed until the following business day.
Timesheets may be submitted by mail or in the drop box directly outside of our office at 466 Brunswick Road in Grass Valley.
Paychecks are mailed from the State Controller’s office in Sacramento three business days after the payroll clerk inputs the timesheet. If the provider has not received a check within 10 days from the date the timesheet was submitted, s/he should contact the Timesheet Helpline (see below).
IHSS Pay Periods
IHSS pays on a semi-monthly basis, meaning there are two pay periods per month. IHSS pay periods are the 1st through 15th and the 16th through the end of each month. Timesheets may be submitted before the end of each pay period as long as all of the work for that pay period has been completed. Timesheets with hours claimed on days that have not yet occurred will be returned to the provider.
Getting Your First Timesheet
Your first timesheet is generated after you have submitted all of the enrollment paperwork for each consumer. It typically takes 7-10 calendar days for timesheets to be issued. Timesheets will be ordered back to the start date provided on the Recipient Designation of Provider form (SOC 426A). All subsequent timesheets will come attached to the check for the previous pay period.
You must complete new enrollment paperwork for each new consumer you begin work for. Contact the Public Authority office for enrollment paperwork.
Completing the Timesheet
Timesheets must be completed in blue or black ink. Do NOT use pencil. If you make a mistake, DO NOT use white out. Cross out the error, write the correction above the error and have the consumer initial all changes.
It is the consumer’s responsibility to keep track of his or her provider’s hours and to make sure that the hours are correctly entered on the timesheet. By signing the timesheet the consumer is authorizing the hours.
When completing your timesheet, make sure that the total is correct. The timesheet clerk is required to verify the total before the timesheet is processed. If your total does not match the sum of each day’s hours, it will be corrected by the clerk. If your total is more than 10 hours different than the actual total, the timesheet may be returned.
Common Timesheet Mistakes
- Hours are not written on the timesheet
- The timesheet is not signed by the consumer and/or the provider
- Hours have been claimed for days that have not yet occurred
- The hours worked each day do not match the total on the timesheet
- The numbers are not written clearly
- Pencil is used to fill out the timesheet. Always use blue or black ink.
- White out was used to correct the timesheet. If a mistake is made, the consumer should cross out the error, write the correction above the error, and initial all changes. Timesheets with white out or with unauthorized changes will be mailed back to the provider.
- Part of the timesheet is missing. Be careful not to tear off the consumer and provider names when removing the previous month’s check stub.
Timesheet Helpline
If you have questions regarding a timesheet or paycheck, please call our Timesheet Helpline at 530-274-5603. Leave a detailed message and someone will get back to you within 1 business day.
How to Complete Your IHSS Timesheet
Check out this short video for tips on how to complete your IHSS timesheet:
